- 10.2. Customers & Receivables Report Category
10.2.1. Accounts Receivable - 10.2. Customers & Receivables Report Category
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10.2.1. Accounts Receivable
The Accounts Receivable report will display your current and aged accounts receivable. When you click on the report name, the Reports Settings & Preferences window will open to allow to you select report filter criteria.
ReportsARPrintOptions.JPG
| Accounts Receivable Report Options | Description |
|---|---|
| What time frame should the report reflect | Click on the drop down selection arrow in this input field to select the time frame filter. |
| How should the aging schedule be shown | The defaults from the Business Cycle Settings window will be displayed in the aging windows. You can change the aging schedule in the Report Options window to run the report with your new aging schedule. Changing the aging days in the Report Options window will not change your defaults as defined in the Business Cycle Settings window. |
| Should the report be filtered by sales rep | You can filter the AR report by sales rep. When a sales rep or sales reps are selected, the AR report will only show proposals where those sales reps are defined in the Sales Rep field on the Project info tab of the proposal. By default, you do not have to select a sales rep name, all proposals will be evaluated. |
| Should the report be filtered to specific customers or vendors | You can filter the AR report to specific customers or vendors. Enter the first few characters of the customer or vendor name and any matches in your database will be presented. Select the desired names from the list. |
| Should the report reflect paid or unpaid invoices | The default is to show all invoices for the selected time frame. You can filter the report by selecting 'Paid' or 'Unpaid' invoices from the drop down selection arrow. |
| Display Contact Details | The default is to hide the contact details. If you change this filter option to 'Show Contact Details' then the AR report will include the contact information that was selected in the Contact field on the Project Info tab on proposals. If no contact information was selected on the proposals then the 'Show Contact Details' option will have no affect. |
| Show Reports Details | You can choose to display the report is Detail View mode or Simple View mode. Detail mode will display all report details. Simple View mode will display the report in condensed mode. To see report detail run the report again and select Detail View mode. |
| Add this report to your saved reports | If you use the same report filter criteria regularly, you can save the report options with this option. After selecting your report criteria, click on this check box and you will be prompted to enter a report name. Enter a name for your report and then click on the Run Report button. The report will run using the selected filters and Your report name will be saved in the My Saved Reports menu options under Reports. To run your saved AR report, click on My Saved Reports and then click on the name you gave your report and the report will run immediately without displaying the Report Options window. Saved Reports cannot be edited. They must be deleted and re-created. To delete an existing saved report, click on the report name in My Saved Reports. The report results will be displayed. Then click on the [Update Report Settings] link to open the Saved Report report options window. Click on the Delete Report button and the Saved Report name will be removed from the My Saved Reports menu. |
When running the Accounts Receivable report for year end totals, use the Specific Date Range time frame option. After selecting this option, enter December 31, YYYY (the 4 digit year that your are working on closing) in the To field. Do not enter any date in the From field, leave that field blank. By using only the To date, all invoices dates on or before December 31 will be evaluated for inclusion on the report.
The following image displays an Accounts Receivable report run in Simple View mode.
ReportsARSimpleView.JPG
The following image displays an Accounts Receivable report run in Detail View mode. The image below is truncated because the report data is too large to fit into a single screen image.
ReportsARDetailView.JPG
- 10.2.1. Accounts Receivable
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10.2.2. Accounts Receivable Reconciliation